Office Administrative Assistant

JOB DESCRIPTION: Office Administrative Assistant for sister companies, Macgregor Mechanical Ltd and South Island Drain Tile Ltd in Victoria. JOB DUTIES: - Assistant to the owner - Organizing schedule - Keeping track of employee job locations for each company - Communicating with suppliers and trades - General administrative filing, maintenance of records and data entry. - Ordering office supplies - Organizing files, label and box up inactive binders and keeping the office neat and tidy. - Entering invoices and quotes into Sage Accounting program. - Implementing payroll into Ceridian program, arranging T4's come tax time. - Keeping track of receipts - Prepare daily outstanding receivables report. - Working directly with bookkeeper for financial statements. - Issue vendor cheques and payroll cheques. - Social media- Instagram and Facebook, making weekly posts for Macgregor Mechanical Ltd. Running social media ads through key seasons for each company. REQUIREMENTS - Excellent interpersonal skills - Effective verbal and written communication skills - Sage Accounting experience an asset (not required) - Proficiency with Microsoft Office Suite (Excel, Word, GMAIL & Calendars) - Attention to detail with a high degree of accuracy - Ability to handle confidential information in an ethical and professional manner - Ability to multi task and shift priorities to meet deadlines in a busy, fast paced environment - Confident in taking lead in completing a task on your own - Setting up new accounts with vendors, filing and submitting credit applications. - Understanding of construction and trades industry is preferred. - Experience in administrative position is necessary - Knowledge of social media marketing What we offer: Full time employment- Monday- Friday $18.00- $21.00 per hour (to start) Ability to work remotely when needed On-site parking Expected Start Date: Will discuss with hire. Please send resume with references to charlseymacgregor@gmail.com