Claims Administrative Assistant (Temporary)

Canadian Veterans Vocational Rehabilitation Services (CVVRS), a division of WCG, is a client-centered program designed to provide comprehensive, individualized measures to eligible Veterans Affairs Canada clients that will assist them to prepare for suitable and gainful civilian employment. The Claims Administrative Assistant is responsible for general Claims Centre administrative tasks. The Claims Administrative Assistant provides support to the Administrative Manager by preparing invoices, communicating with other departments, and maintaining Claims Centre reference materials. The Claims Administrative Assistant also provides support to WCG Finance in all claims-related tasks. RESPONSIBILITIES Claims * Perform general Claims Centre administration including, but not limited to: o Mail - opening/ printing, stamping and filing all incoming mail; mailing all outgoing mail o Supplies - keeping track of stock and ordering supplies when needed o Filing - maintain filing system, file documents for dead-filing, etc. * Prepare, scan, mail, track and revise invoices within CVVRS contractual standards * Process cheques and direct deposits as required * Maintain Claims Centre process materials and update as required * Collaborate with partners (such as VAC and MOD) in a professional manner to answer queries and provide support * Other duties as required Finance * Identify and resolve outstanding financial payments (including stale-dated cheques, month-end variances and aged accounts payable) * Track and maintain account reconciliations for MOD and WCG participant transactions * Input and process changes in financial reimbursement (for example: credit memos and adjustments) to participants when required * Other duties as required QUALIFICATIONS Required: * Excellent administrative and organizational skills * Detail oriented with a high level of accuracy * Excellent communication, diplomacy and interpersonal skills * Willingness to learn and enhance skills * Strong digital literacy including Microsoft Office Suite * High level of confidentiality; employment contingent on Security Clearance - Reliability Status *Please note that only applications received via our website will be considered. *