$18 · Administrative Assistant

Reporting directly to the Executive Director, this role is vitally important to the efficient operation of the society's administrative offices involving a broad range of tasks and activities both directly and indirectly with other staff and community members. It will support the Executive Director and Centre Coordination Team through administrative and operational duties that include clerical tasks, community relations, and operational tasks. The role is ideally suited to an individual seeking a long-term relational role in service to community members in the non-profit sector. Roles and Responsibilities: Manage the administrative offices of the Society including reception duties, filing, organization, digital database management and accounts receivable Record and maintain minutes for all administrative meetings, as required and requested Ensure resources, records and files are kept completely confidential Readily answer any and all inquiries about Society and its programs Maintain positive relationships with staff members, members and the greater community Support the Coordination Team in administration, as required Required Skills: Willingness and ability to participate in ongoing training Proficient in G-suite and/or willing to learn Excellent organizational skills Flexible, hard-working and reliable Proven decision making and problem solving abilities within a team Ability to work under pressure to coordinate multiple requests and meet deadlines Ability to display a positive, cheerful attitude with community, at all times Excellent oral, written and interpersonal communication skills using tact and diplomacy Professional Requirements: Undergraduate degree OR equivalent life/work experience A minimum of 2 years of experience in a key administrative role in a comparable environment Scheduled hours: 27.5 hours per week (11:30 p.m. - 5:30 p.m. Monday - Friday including 30 minute, unpaid break) Pay rate: $18.00 per hour (includes extended health benefits after 90 day and 2 weeks paid vacation, annually) Start date: June 1, 2019