Administrative Assistant

Primary Responsibilities:  General reception, meet and greet clients, multiline telephone system, distribute emails, messages, faxes and prepare outgoing mail  General Administration duties such as scheduling, word processing, photocopying, scanning, filing, create and organize spreadsheets and other documents.  Support staff with documentation preparation and document review and editing.  Coordinate office stationary, office supplies, recycling and related supplies.  Assist clients as needed  Prepare imprest report, with appropriate use of GL codes  Prepare and write out weekly cheques to clients  Prepare deposits and other banking functions  Take and prepare minutes  Report all payroll hours to our head office and ensure the staff schedule is updated and correct  Order and monitor the distribution of bus tickets  Maintain efficient paper/electronic filing systems  Under the supervision of the Executive Assistant and Management team, work at the head office a minimum of 7 hours per week  Attend to the general maintenance of office equipment, troubleshoot basic computer problems  Other related duties as required Knowledge, Skills and Abilities  Certificate or degree in administration or equivalent experience  High Level of computer literacy including MS Office (Excel, PowerPoint, Outlook), SharePoint, and be comfortable learning new programs as required.  Bookkeeping skills would be an asset  Excellent verbal and written communication skills  Strong organizational skills (including electronic file management), time management and attention to detail  Ability to multi-task, balance priorities, work under pressure and meet deadlines  Accurate with keen eye for detail, focused, shows initiative  Ability to work with confidential information and understand cultural differences  Must have a valid driver's license  Emergency First Aid Certification  Hours of work are Monday 8:30am-4:30pm, Tuesday 8:30am-5:30pm, Wednesday 7:00am-3:00pm, Thursday 8:30am-4:30pm, Friday 8:30am-4:00pm  Pay range is $20.30- 21.32 per hour for a 40-hour work week.   Enhanced Security clearance is required.