Accounting/Office Administration

Chemistry Consulting Group has been retained to conduct a confidential search for an Accounting/Office Administrator. Reporting to the General Manager and working closely with the owner of the business. Accounts Receivable * Primary contact for all invoice and payment inquiries from customers * Accurately apply payments on customer invoices, resolve discrepancies, escalate as appropriate. * Follow up with customers to ensure prompt payment, escalate as required and document accordingly. * Assist with invoicing process, ensure approved credits are correctly posted and applied. * Periodically reconcile customer invoices between CRM and accounting software. Accounts Payable * First point of contact for vendor payment inquiries. * Match vendor invoices to purchase orders, validate accuracy and enter into systems. * Investigate discrepancies, resolve issues, escalate as needed. * Prepare bi-weekly vendor payment run and process approved payments. * Maintain tracking system for fleet expenses. Payroll & Benefits * Internal point of contact for payroll and benefits inquiries from employees. * Review approved time entries and timesheets, prepare and process bi-weekly payroll, post entry in accounting system. * Process appropriate paperwork for new hires and terminations in the payroll system. * Act as benefits plan administrator, answer employee questions, process new hires and termination with benefit provider. * Maintain adequate documentation in employee's file. General Administration Duties About You * A minimum of 5 years full-cycle bookkeeping and administration experience. * Ability to work independently with a keen eye for detail and excellent oral and written communication skills. * Candidates with a degree or diploma in Accounting will be preferred. * Solid Quick Books and MS Office (Word, Excel, and PowerPoint) experience. * Experience working with multiple systems is an asset. * A learning mindset, pro-active approach to resolving issues, and a Customer centric attitude will be key attributes for the successful candidate. To be considered for this opportunity, please visit www.chemistryconsulting.ca/current-opportunities and submit a resume and cover letter by noon on Friday, May 7, 2021.